Oct 01, 2019 this training provides stepbystep instructions on creating section 508 compliant excel. Adobe acrobat pro dc windows section 508 voluntary. Creating accessible, section 508 compliant documents what. How to make your word 20 documents 508compliant pdf how to make your excel 20. It is possible to add alternative text descriptions for nontext elements such as images in pdf documents, when creating pdf documents using the pdfmaker plugin for microsoft office. In addition to section 508 requirements, hhs has policies, standards, and requirements for electronic documents that include but are not limited to the following. Attach timestamped adobe acrobat accessibility report validating all requirements passed. Creating ada and section 508 compliant documents using. There is an extensive list of requirements for section 508 compliant pdf documents. Section 508 law and related laws and policies learn about section 508 of the rehabilitation act of 1973, as amended in 1998 29 u.
Under section 508, persons with disabilities, such as the visuallydisabled or print disabled could use assistive technology such as screen readers to access all federal documents and applications. How to create accessible portable document format pdf documents that conform to the revised 508 standards. If the pdf document contains 9 or more pages, bookmarks should be added. Users with impaired vision can see those tooltips as they hover over the cells. A beginners guide to section 508 and accessibility compliance. Consider accessibility before you convert a document to pdf. Creating and verifying section 508 compliant pdf files. Jun 14, 2010 reference, organizations are encouraged to obtain section 508accessibility training, offered by dhs or their organization. To fix this item automatically, select tagged pdf on the accessibility checker panel, and then choose fix from the options menu. Section 508 compliance is required on all documents submitted to a federal entity and many state and local governments have adopted these requirements, as well. Follow the process below in order to make a print image 508 compliant after the document has been properly redacted. Confirm that all requirements in the current section 508 health and human services hhs compliant checklist are met, and include completed hhs. Department of the interior release bureau of land management. Feb 23, 2015 learn how to make your documents 508 compliant in nexights stepbystep video tutorial.
Format this tool provides bulleted instruction on how to format. Im the doi section 508 program manager, and im joined by my colleague catherine emmett. The resources in this section were developed by the accessible electronic documents community of practice aed cop. Fillable areas created in other programs will not transfer when converted to pdf. It is just as easy to build a 508 compliant document as it is to create a non compliant one. These tips can be applied to various document formats such as microsoft word, powerpoint, and excel, as well as adobe pdf documents. How to make a pdf fillable 508 compliant form from a word document. Making files accessible the checklists are the official hhs accessibility checklists. Section 508 was updated in 2018 explicitly referencing the web content accessibility guidelines wcag 2. Indesign accessibility guidelines for pdf publication. Anytime you are preparing an electronic document that will be posted online or distributed via email, whether its an internal document or an external document, you need to follow the section 508 guidelines. Section 508 training video for electronic documents on making word documents accessible for conversion to pdf. Any and all digital communications that a company under section 508 jurisdiction creates must be 508 compliant.
Apr 21, 2017 accessible pdf ensures that the document or forms in pdf format are properly tagged and well structured thereby making it usable to all including people with disabilities. Section 508 deals completely with providing equal access to information. Oct 18, 2017 section 508 deals completely with providing equal access to information. School websites are our business, so we have a vested interest in helping you comply. Creating section 508 compliant documents register this course is designed to become familiar with, and come into compliance with, the federal governments ada section 508 accessibility regulati. May 06, 2019 making files accessible the checklists are the official hhs accessibility checklists. The pdf format supports the inclusion of row and column headers in data tables. Additional tutorials on how to create 508 compliant pdf documents. Adobe acrobat pro dc allows authors to edit tables in pdf documents to indicate row and column headers. Table headers are included in pdf documents created using the pdfmaker plugin for tables in the source document that contain them. Creating section 508 compliant documents adobe bootcamp. Note that adobe has a builtin accessibility checker in the tools section. Besides converting a word document into pdf, another method for creating a pdf is. Our pdf accessibility services team has put together a list of tips to make pdf files less time consuming to remediate for section 508 compliance and therefore less costly to our customers.
This handbook provides stepbystep instructions to assist blm employees in creating accessible documents compliant with section 508 of the rehabilitation act of 1973, as amended 29 u. Why make pdfs, or any other document for that matter, ada americans with. Implementing section 508 in xsl fo using renderx xep. Learn about document compliance and how it is achieved. Resources to create and maintain accessible microsoft word documents. How to make pdfs 508 compliant a portable document format pdf is a file format created by adobe to create standard consistency when a. Utilizing the tenants of creating a section 508 compliant document will help us to provide supporting information, provide logic and a reading order, so that individuals with. Baker uses cases studies and realworld examples to show you how to use acrobat for everything from sending documents securely to creating forms and building presentations. By using the builtin features within microsoft office, to include word, you can avoid many of the most common mistakes related to accessibility. Indesign allows designers to create beautiful and complex documents, but these features also can create challenges for remediation into a section 508 compliant pdf. Utilizing the tenants of creating a section 508 compliant document will help us to provide supporting information, provide logic and a reading order, so that individuals with disabilities can have access to the information. Indesign offers a direct workflow that reduces the time and effort required to produce accessible, compliant pdf documents from an indesign layout.
Adobe acrobat pro dc windows section 508 voluntary product. Creating forms section 508 guidelines stipulate that electronic forms that are designed to be completed online, people using assistive technology need to be able to access the information. To work toward compliance, we recommend incorporating accessibility testing into existing testing processes. In this document, we will demonstrate how to make a pdf section 508 compliant. These checks should be performed on all pdfs no matter of what is. Learn how to create accessible microsoft word documents that conform to the revised 508 standards. The document itself was created using renderxs software and it alone. Creating ada and section 508 compliant documents using acrobat ccdc. As needed, add fillable form fields and descriptions, and set the tab order. Implementing section 508 in xsl fo using renderx xep software this document serves as a technical white paper showcasing the enhanced capabilities of renderx xep software for creating section 508 compliant pdf documents. These checklists will help you ensure compliance with the guidelines. Nov 12, 20 chances are sooner or later youre going to be assigned a project requiring 508 compliant accessibility standards. Plus, i can add tags when creating the pdf using acrobat 9 pro.
I cant find anywhere to include 508 accessibility features for. Which pdf type you choose depends upon whether or not your document contains interactive elements such as forms, buttons, audio, or video. We have adobe acrobat pro x1, using this software to create pdf files of images, word documents, and power point. If the print book includes a cdrom, this content is not included within the ebook version. The checklist below, a series of tables, is based on the content of the pdf. After you have prepared the document for accessibility in indesign, you are ready to export it file export to pdf using the adobe pdf interactive or adobe pdf print format options. This includes, but is not limited to, the following. Section 508 of the rehabilitation act as amended in 1998, requires all electronic documents to be accessible to people with disabilities. Creating section 508 compliant electronic documents u.
The focus of this webinar is on creating accessible ms word and portable document format pdf documents. Its important that the documents included on school websites be 508 compliant. Section 508 of the rehabilitation act of 1973 29 u. Dalton state is committed to making our entire campus 508 compliant and accessible. Section 508 compliance, as it relates to this article, mandates that electronic documents are accessible to people with disabilities. Sep 27, 2017 welcome to the webinar creating section 508 compliant electronic documents.
In the report options section, select options for how you want to view the results. Section 508 compliance accessible document solutions. A stepbystep guide to creating accessible pdf documents from word how to ensure your pdf file is accessible using acrobat xi. Pdf product family and tagged add accessibility tags to pdf, create accessible pdf, create pdf with section 508 accessibility, create pdf ua compliant pdf, aspsoe. A portable document format pdf is a file format created by adobe to create standard consistency when a document is physically printed from a standard printer. Dhs chief foia officer and oast executive director memo. Creating accessible pdf documents with adobe indesign. Accessibility starts with a properly formatted word document. Click initial view, and then choose document title from the show dropdown list. Electronic documents come in many formats, but most are converted to pdf for publication on the web. Accessibility for websites how to make web sites 508 compliant doc 112 kb html file remediation docx 25 kb web accessibility principles from. An online guide on creating accessible and complaint pdf documents through acrobat xi pro. Creating accessible documents section 508 compliance.
This video features creating tables, hyperlinks, checking ms word for accessibility. Creating accessible, section 508 compliant pdfs with adobe. This includes website content, emails, computer software, gaming systems, apps, and pdf versions of traditionally printed assets. The checklist from section a forward is based on the wcag 2.
For accessible pdf files, the recommended format is the pdf ua format which complies with wcag 2. Welcome to the webinar creating section 508 compliant electronic documents. In word, i can use specific settings when i format the document. Use the following resources aggregated by section508. At a high level, the process of creating accessible pdfs consists of a few basic stages. Documents must be accessible to all individuals including those with. Creating accessible, section 508 compliant documents. Keep reading to learn more about section 508 and accessibility compliance. Acrobat the complete pdf solution for working anywhere.
Guidance for creating accessible content in adobe acrobat portable document format pdf that is compliant with section 508. The resources in this section were developed by federal agencies and shared here for your convenience. How to create a 508 compliant microsoft word document by using the builtin features within microsoft office, to include word, you can avoid many of the most common mistakes related to accessibility. Conformance to requirements for softwareauthoring tools requirement in the revised 508 standards. When the full address shows up in alt text as well, it ensures that the document looks more presentable and you are still able to be 508 compliant. Section 508 overview section 508 passed in 1998 is an amendment to the rehabilitation act of 1973. Pdf baseline test process ms word, september 2017 pdf detailed checklist ms word, september 2017. All electronic communication and documentation created by cms employees and contractors must be 508 compliant. Become familiar with and learn how to create documents in compliance with the federal governments ada section 508 accessibility regulations. Apr 05, 20 section 508 compliance is required on all documents submitted to a federal entity and many state and local governments have adopted these requirements, as well. If you already know about wcag youre in great shape. Test the pdf document for accessibility, errors, and warnings. It is also used to freeze or lock content that should remain intact or in context with other information.
The scope of this guide is to provide an overview to assist users, who have a basic knowledge of microsoft word, with section 508 compliance when creating microsoft word documents. The recent section 508 refresh brought harmonization with the wcag 2. Adobe acrobat reader dc windows section 508 voluntary product accessibility template. May 30, 2019 cms section 508 guide for microsoft word 20. The following are guidance developed by the accessible electronic documents community of practice aed cop. I need to create a 508 compliant pdf file from a visio 2003 document. The only way to create a 508 compliant fillable pdf form is to create the fillable areas in the adobe acrobat pdf.
The media could not be loaded, either because the server or network failed or because the format is not supported. This section provides references and guidance toward accomplishing that goal. By using the builtin features within microsoft office, to include excel, you can avoid many of the most common mistakes related to accessibility. Section 508 compliance for microsoft word documents. Creating and verifying section 508 compliant pdf files pdf. The add tags report appears in the navigation pane if there are any issues. Accessibility refers to the way we design products, devices, services, or environments to make them available to as many people as possible. Documents distributed via email includes broadcast messages and any attachments. Prepare and convert scanned documents to text pdf with the ocr process. This training provides stepbystep instructions on creating section 508 compliant excel spreadsheets. Creating and verifying section 508 compliant pdf files we have adobe acrobat pro x1, using this software to create pdf files of images, word documents, and power point. How to create accessible pdf files using adobe and nuance pdf file remediation docx 30 kb. Adobe acrobat pro dc windows section 508 voluntary product accessibility template.
While section 508 compliance is currently only legally binding for united states federal agencies or other agencies that are federally funded, chances are its only a matter of time before your customers request you provide them with an accessible online experience and 508 compliant electronic files like downloadable pdf s when they visit. If no is the answer to any item, then the document is not 508 compliant. We use cookies to understand how you use our website and improve your experience. Learn how to make your documents 508 compliant in nexights stepbystep video tutorial.
Section 508 remediation is the last step to be performed prior to releasing a document. Create section 508 compliant accessible pdf documents with. Well do the remediation to make your pdf section 508 compliant. Authoring and evaluation features that make it easier to create accessible documents. Follow these steps to use adobe acrobat to create accessible pdfs, check the accessibility of an existing pdf, and fix accessibility issues in a pdf document. Bookmarks allow the reader to quickly navigate to points of interest within a pdf by linking to a specific page and view of that page. Our section 508 team specializes in document remediation work with health care providers, government agencies and corporations to meet their obligations for electronic document accessibility. The original section 508 amendment was added to the rehabilitation act back in 1986. This includes the requirement that they should be able to be read with screen readers.
Making nwcg documents created in microsoft word compliant with section 508 requirements. Enable tagging in the application in which the pdf was authored, and recreate the pdf. Creating a 508compliant visio file solutions experts. How to make an accessible document in microsoft word by the accessible electronic document community of practice aed cop. Guidance developed by the accessible electronic documents community of practice aed cop. While remediating an existing pdf document includes several steps previously described, a pdf which has been created from a poorly or unformatted microsoft document requires various and often timeconsuming procedures in order to achieve section 508 compliance. Invented by adobe systems continue reading remediation 101.
Documents distributed via email includes broadcast messages and any attachments documents posted to an internal or external website. Creating section 508 compliant documents future media concepts. This checklist can be used as a handy reference if you are responsible for creating a 508 compliant pdf. Narrative software uses the information from the accessibility table fields heading rows, columns, caption alignment and summary to produce a tooltip message for each table cell. Each case study details the most efficient ways to convert source documents into pdf documents, and. How to create a 508 compliant microsoft word document. Making pdf documents accessible and section 508 compliant. Creating section 508 compliant excel spreadsheets u. To make the document section 508 compliant, perform the following steps. Choose tools accessibility autotag document in acrobat. Reference sites for section 508 information technology.